Administrative Support Specialist Jobs in USA 2026

Ready to support cutting-edge materials research within the nation’s largest HBCU? North Carolina A&T seeks an Administrative Support Specialist for its Mechanical Engineering department. This permanent, full-time role offers steady work within a growing research institution. If organised, detail-driven administrative work excites you, this position delivers genuine variety.

About the Role

You will support financial and administrative operations within the department. This includes reconciling accounts, tracking grant expenses, and managing budgets. Additionally, you will draft correspondence and prepare materials for the department Chair. You will also maintain student and faculty records across multiple systems. This role sits within the Center for Advanced Materials and Smart Structures specifically. Work hours run 8am to 5pm, Monday through Friday, primarily on-site.

About the Hiring Firm

North Carolina A&T State University was founded in 1891, originally serving Black students in Greensboro. It has grown into the largest historically Black university in the country for twelve consecutive years. Fall 2025 enrollment reached 15,275 students, a new record for any HBCU nationally.

The university ranks as America’s top producer of Black engineering and agricultural science graduates. Its College of Engineering serves over 2,500 students across doctoral and undergraduate programs. NC A&T recently received a historic $45 million gift from philanthropist MacKenzie Scott.

Job Duties

• Reconcile accounts and track expenses across departmental research grants
• Draft correspondence and presentation materials for the department Chair
• Process ISA forms, release-time forms, and new hire paperwork
• Maintain accurate student and faculty records within university systems
• Generate reports from student information systems as needed
• Manage documentation, including Graduate Contracts and H-1B paperwork

Job Requirements

• High school diploma and one year of related office experience
• 3–5 years of financial or administrative office experience preferred
• Bachelor’s degree or equivalent combination of experience preferred
• Strong verbal and written communication skills required
• Strong organisational and time management skills required
• Experience with financial reconciliation and budget tracking preferred

#339966;">#339966;" href="https://jobs.ncat.edu/postings/41274" target="_blank" rel="noopener">Click Here to Apply

Conclusion

This role suits organised administrators ready to support meaningful research work. With steady benefits and a stable university environment, the opportunity offers real security. For administrative professionals seeking academic sector work, NC A&T offers solid footing.

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