USA Office Administrator Job 2026 with H-1B Visa Sponsorship

The position is an excellent opportunity for seasoned office administrators looking for a part-time position in the United States with potential H-1B visa sponsorship. The role is more than just administration; the position is a vital part of supporting leadership, improving office culture, and ensuring the smooth running of the day-to-day.

If you enjoy working in a fast-paced team environment and enjoy working on the balance between operational efficiency and people-focused workplace support in a professional services environment, your experience will be a good fit for this role.

About USA Office Administrator Job

As Office Administrator, you will be a key operational anchor for the Dickinson office, providing direct support to the North Dakota management team. You will coordinate calendars, facilitate meetings, document action items, and ensure follow-through on priorities. You will also support day-to-day office operations, vendor management, facilities management, and office policies, ensuring a safe, organised, and compliant workplace.

In addition to operational duties, you will also assist with proposal development, invoicing, and working closely with finance teams on accounts payable and receivable processes.

Duties of USA Office Administrator Job 2026 with H-1B Visa Sponsorship

First of all, you will coordinate the calendars, meetings, correspondence, and task priorities of the management team.
Secondly, you will attend meetings, take notes, and coordinate follow-up actions with stakeholders.
Third, you will take care of day-to-day office operations, facilities, supplies, and vendor relationships.
You will also process and review client invoices in line with company policies and regulatory requirements.
Additionally, you will support accounts payable and receivable activities and budget tracking.
Furthermore, you will help with proposal development and special projects.
Finally, you will handle the logistics for meetings, events, and staff travel.

Requirements for USA Office Administrator Job 2026 with H-1B Visa Sponsorship

First, you need to have at least five years of experience in administration, coordination, or operations.
Secondly, you need to be proficient in Microsoft Office and business documentation tools.
Third, you need to have strong organisational, multitasking, and communication skills.
You should be able to maintain confidentiality and work independently or as part of a team.
Additionally, you should have experience in professional services or engineering environments.
Last but not least, you must understand basic accounting procedures and the Deltek ERP systems.

Benefits of USA Office Administrator Job 2026

The office administrator role is a remarkable opportunity to make a meaningful impact on operational excellence and workplace culture at an employee-owned firm. It provides flexibility, exposure to leadership, and potential visa sponsorship. This is an attractive opportunity for experienced professionals looking for stability, impact, and long-term growth within the US professional services space.

How to Apply?

CLICK HERE TO APPLY ONLINE.