New Employment Opportunity at Mazars Advisory

POSITION: Personal Assistant

Mazars Advisory is seeking a Personal Assistant to join our team. If you possess excellent interpersonal skills, strong attention to detail, technical proficiency, and the discretion required to handle sensitive information, this role offers the opportunity to manage schedules, coordinate meetings, arrange logistics, and support leadership in a dynamic advisory firm.

Why Mazars Advisory

Mazars Advisory provides professional services to clients who expect responsiveness, organization, and confidentiality. As a Personal Assistant, you will not simply answer phones; you will manage calendar and schedule, handle communication on behalf of executives, coordinate travel and logistics, provide administrative support, organize meetings, and assist with personal tasks as needed. Your proactive attitude and organizational skills will free up leadership to focus on client work.

Your Mission

You will take responsibility for calendar and schedule management, ensuring executives attend the right meetings at the right times without conflicts. Your role includes communication handling, screening calls and emails, and responding on behalf of executives where appropriate. Additionally, you will coordinate travel and logistics including flights, hotels, and ground transportation, provide general administrative support, organize meetings with internal and external participants, and assist with personal tasks as required.

Key Responsibilities

Your role spans calendar management, communication, travel coordination, administrative support, meeting organization, and personal assistance. Here is what you will tackle:

Calendar & Schedule Management

• You will manage executive calendars, scheduling appointments, blocking focus time, and avoiding double bookings.
• Prioritizing urgent requests and rearranging schedules when conflicts arise.

Communication Handler

• You will handle incoming and outgoing communication, screening phone calls and emails.
• Drafting responses or redirecting inquiries to appropriate team members.

Travel & Logistics

• You will coordinate travel and logistics including flights, hotel reservations, visa arrangements, and ground transportation.
• Preparing travel itineraries and ensuring executives have all necessary documents.

Administrative Support

• You will provide general administrative support including filing, document preparation, expense reporting, and office supply management.
• Keeping executive files organized and confidential.

Meeting Coordination

• You will organize meetings, sending invitations, reserving rooms, preparing agendas, and distributing materials.
• Taking minutes when required and following up on action items.

Personal Assistance

• You will assist with personal tasks as needed, which may include errands, reservations, or family related arrangements.
• Maintaining discretion and professionalism at all times.

What You Bring to the Role

Education & Training

• A minimum of a diploma or bachelor’s degree in Business Administration, Communications, or Hospitality.
• Business management, office administration, and communication skills.
• Secretarial courses, administrative assistant training, or specialized software training such as CRM.

Experience

• Previous experience as a Personal Assistant, Executive Assistant, or in an administrative role.

Skills & Competencies

• Organization and time management to juggle multiple priorities without dropping tasks.
• Strong communication skills for interacting with executives, clients, and vendors.
• Discretion to handle confidential information without ever sharing it inappropriately.
• Technical proficiency in Microsoft Office, calendar software, and communication tools.
• A proactive attitude, anticipating needs before being asked.

Personal Attributes

• Detail oriented: You catch scheduling conflicts, travel booking errors, or document typos.
• Calm under pressure: You handle last minute changes to calendars or travel without stress.
• Resourceful: You find solutions when flights are full or restaurants are booked.
• Professional: You represent the executive and the firm with polish and discretion.
• Trustworthy: You handle sensitive information with absolute confidentiality.

Why This Role Suits You

• Executive Access: You will work closely with leadership, learning how a professional services firm operates.
• Variety: You will manage calendars, coordinate travel, handle communication, and assist personally, making every day different.
• Autonomy: You will take ownership of schedules and logistics, working independently.
• Discretion Required: If you value confidentiality and professionalism, this role rewards those traits.

Key Details to Remember

• Role: Personal Assistant
• Company: Mazars Advisory
• Education Required: Minimum diploma or bachelor’s degree in Business Administration, Communications, or Hospitality
• Experience Required: Previous PA, Executive Assistant, or administrative role
• Key Skills: Organization, time management, communication, discretion, technical proficiency, proactive attitude

How to Apply for this Employment Opportunity at Mazars Advisory

If you possess the qualifications and drive to excel as a Personal Assistant, we want to hear from you. Follow these steps to submit your application:

1. Prepare your updated Curriculum Vitae highlighting your PA or administrative experience, organizational skills, and technical proficiency.
2. Ensure your CV reflects your discretion, proactive attitude, and attention to detail.
3. Send your CV to: mazars501@gmail.com

Closing Date: 19th June 2026

NOTE: 

Please be aware that employers typically receive a high volume of applications for each position and will only shortlist the most qualified candidates. Please note that NewsNowGh.com is not involved in the employer’s recruitment decisions and does not guarantee that applicants will be shortlisted or selected for any role.

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