New Job Opening at Zach Levi & Associates

POSITION: Operations & Facilities Associate

Zach Levi & Associates is seeking an Operations & Facilities Associate to join our team, providing critical operational and logistical support for a health focused international non profit organisation. If you possess strong organizing skills, attention to detail, excellent written and verbal communication, and a tenacious, proactive approach to problem solving, this role offers the opportunity to manage office facilities, coordinate vendors, support operational planning, and ensure compliance.

Why Zach Levi & Associates?

Zach Levi & Associates is a data advisory and business solutions firm dedicated to helping organisations grow and optimise their strategic objectives. We pride ourselves on being passionate, driven, and innovative. As Operations & Facilities Associate, you will not simply answer emails; you will manage day to day office operations, coordinate vendors, ensure safety compliance, support event logistics, maintain operational timelines, and contribute to process improvements. Your work will create an efficient, compliant, and supportive working environment for a health focused international non profit.

Your Mission

You will take responsibility for day to day office operations, including cleanliness, maintenance, security, utilities, office supplies, and functionality of the office space. Your role includes managing office repairs, maintenance scheduling, fumigation, landscaping, and safety compliance, serving as the primary point of contact for artisans, office vendors, and contractors, supporting internal teams with scheduling meetings and event logistics, assisting in preparing operational reports, and contributing to compliance with health and safety regulations.

Key Responsibilities

Your role spans facilities management, vendor coordination, operational planning, and compliance support. Here is what you will tackle:

Facilities Management & Work Environment Optimisation

• You will manage day to day office operations, including cleanliness, maintenance, security, utilities, office supplies, and functionality of the office space.
• Ensuring a safe, clean, and professional environment for staff.
• Coordinating office repairs, maintenance scheduling, fumigation, landscaping, and safety compliance for the Ghana office.
• Ensuring compliance with safety regulations and office related policies.

Vendor & Contractor Coordination

• You will serve as the primary point of contact for artisans, office vendors, and contractors across service categories including catering, security, cleaning, utilities, facility maintenance, accommodation, and transportation.
• Managing service schedules, tracking vendor performance, and ensuring contract fulfillment according to agreed service standards.
• Assisting in sourcing supplies and services in line with organisational procurement policies.

Operational Planning & Reporting

• You will support internal teams with scheduling meetings, planning logistics for events, and maintaining operational timelines.
• Assisting in preparing reports related to office operations, expenditures, and process improvements.
• Helping streamline operational workflows to support team efficiency.

Compliance & Process Support

• You will contribute to ensuring organisational compliance with internal policies and external regulations related to health and safety.
• Supporting documentation and implementation of operational policies and procedures.
• Assisting with initiatives aimed at improving internal processes and workplace functionality.

What You Bring to the Role

Qualifications

• A bachelor’s degree in social sciences, public administration, or business from an accredited university.

Experience

• At least two years of working experience, demonstrating your ability to handle operations, facilities, or administrative roles.

Skills & Personal Attributes

• Strong organising skills to manage multiple vendors, schedules, and tasks simultaneously.
• Attention to detail to catch maintenance issues, contract lapses, or safety hazards before they escalate.
• The fortitude to thrive under pressure in a fast paced environment, handling urgent repairs or last minute event logistics.
• Excellent written and verbal communication skills for interacting with vendors, staff, and management.
• A tenacious, proactive approach to problem solving, finding solutions rather than just reporting problems.
• Proactive: You flag issues before they escalate, from a leaking faucet to an expiring contract.
• Follow through: You complete tasks without needing close supervision.
• Resourceful: You source supplies and services efficiently within procurement policies.
• Calm under pressure: You handle urgent repairs or event logistics without stress.

Why This Role Suits You

• Facilities Ownership: You will manage the entire office environment, from cleanliness to security to maintenance.
• Vendor Coordination: You will serve as primary contact for catering, security, cleaning, utilities, maintenance, accommodation, and transport vendors.
• Operational Impact: Your work will directly support a health focused international non profit organisation.
• Process Improvement: You will help streamline workflows and improve internal processes.

Key Details to Remember

• Role: Operations & Facilities Associate
• Company: Zach Levi & Associates (supporting a health focused international non profit)
• Education Required: Bachelor’s degree in social sciences, public administration, or business
• Experience Required: Minimum 2 years working experience
• Key Skills: Organising, attention to detail, pressure management, written and verbal communication, proactive problem solving
• Key Attributes: Tenacious, proactive, follow through, resourceful, calm under pressure

How to Apply for this Job at Zach Levi & Associates

If you possess the qualifications and drive to excel as an Operations & Facilities Associate, we want to hear from you. Follow these steps to submit your application:

1. Prepare your Resume highlighting your operations, facilities, or administrative experience.
2. Ensure your CV reflects your ability to manage vendors, coordinate repairs, and support event logistics.
3. Send your Resume to: careers@zachleviassociates.com

Closing Date: The deadline is Sunday, June 21, 2026. 

NOTE: 

Please be aware that employers typically receive a high volume of applications for each position and will only shortlist the most qualified candidates. Please note that NewsNowGh.com is not involved in the employer’s recruitment decisions and does not guarantee that applicants will be shortlisted or selected for any role.

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