New Job Opening at Pemcoa Foundation

POSITION: Project Accounts and Administrative Officer

Pemcoa Foundation is seeking a Project Accounts and Administrative Officer to join our team in Wa, Upper West Region. If you have good written and verbal communication skills, integrity, attention to detail, and the ability to work under pressure, this 12 month fixed term project contract offers the opportunity to support payment processing, procurement, filing, logistics coordination, and statutory compliance for community driven programmes.

Why Pemcoa Foundation

Pemcoa Foundation is a registered Ghanaian non governmental organisation committed to building inclusive, resilient, and sustainable communities. We work with children, women, youth, persons with disabilities, marginalized groups, and vulnerable households to promote equal opportunities, improve livelihoods, and strengthen community resilience. Our focus areas include sustainable agriculture, food security, environmental resilience, climate action, clean energy, crisis response, health, education, child protection, women’s economic empowerment, gender equality, and social inclusion. As a Project Accounts and Administrative Officer, you will not simply handle paperwork; you will support payment processing, retirement review, procurement documentation, logistics coordination, records management, and office administration for projects that address poverty and exclusion.

Your Mission

You will take responsibility for supporting the preparation, processing, filing, and tracking of project payment requests, invoices, receipts, vouchers, retirement documents, and supporting financial records. Your role includes assisting in maintaining accurate financial records, supporting the Finance and Administration Manager in preparing monthly financial documentation, reviewing field retirement documents for completeness, supporting procurement processes, maintaining organised filing systems, supporting office administration, assisting with logistics planning, supporting payroll documentation, and helping ensure compliance with policies.

Key Responsibilities

Your role spans payment processing, financial record keeping, procurement support, filing, office administration, logistics coordination, and compliance. Here is what you will tackle:

Payment Processing

• You will support the preparation, processing, filing, and tracking of project payment requests, invoices, receipts, vouchers, retirement documents, and supporting financial records.
• Reviewing field retirement documents for completeness including receipts, attendance sheets, activity reports, field movement logs, fuel records, and supporting evidence.

Financial Record Keeping

• You will assist in maintaining accurate financial records in line with Pemcoa Foundation’s financial procedures, donor requirements, and Ghanaian statutory requirements.
• Supporting the Finance and Administration Manager in preparing monthly financial documentation, expenditure summaries, bank reconciliation inputs, and budget tracking reports.

Procurement Support

• You will support procurement processes, including preparation of procurement requests, requests for quotations, bid documentation, supplier files, evaluation records, purchase documentation, and delivery records.

Filing & Record Management

• You will maintain organised physical and electronic filing systems for finance, administration, procurement, contracts, staff records, project correspondence, and audit documentation.

Office Administration

• You will support office administration, including supplies management, asset tracking, meeting arrangements, correspondence, office records, and general administrative coordination.

Logistics Coordination

• You will assist with logistics planning for field activities, training sessions, meetings, workshops, and stakeholder engagements.

Payroll & Compliance

• You will support payroll documentation, timesheet tracking, staff records, statutory deductions documentation, and other personnel administration requirements.
• Helping ensure compliance with Pemcoa Foundation’s policies on finance, procurement, safeguarding, fraud prevention, confidentiality, data protection, and conflict of interest.

Audit Support

• You will support preparation for internal reviews, donor verification, external audits, and statutory inspections.

What You Bring to the Role

Education & Experience

• An HND or bachelor’s degree in Accounting, Finance, Business Administration, Procurement, Management, or a related field.
• One to three years of relevant experience in accounting support, finance support, administration, procurement documentation, project administration, or NGO project operations.
• Practical knowledge of basic accounting, filing, procurement documentation, retirement of funds, and administrative procedures.
• Strong computer skills, especially Microsoft Excel, Word, and email.

Skills & Personal Attributes

• Good written and verbal communication skills.
• Ability to maintain confidentiality and handle financial records with integrity.
• Good organisational skills and attention to detail.
• Ability to work under pressure and meet deadlines.

Advantageous Experience

• Experience working with NGOs, donor funded projects, rural development programmes, or field based project teams.
• Familiarity with Ghanaian statutory deductions, SSNIT, payroll documentation, procurement filing, and audit preparation.

Key Competencies

• Integrity and accountability.
• Strong attention to detail.
• Good filing and documentation skills.
• Ability to work with minimum supervision.
• Teamwork and professionalism.
• Good time management.
• Respect for confidentiality.
• Commitment to safeguarding, inclusion, and ethical conduct.

Why This Role Suits You

• Early Career Focus: This role is designed for early career professionals seeking practical experience, not senior finance managers.
• Field Support: You will support rural development programmes, gaining exposure to community driven projects.
• Comprehensive Support Role: You will handle finance, procurement, logistics, administration, and compliance.
• Upper West Region Base: You will work in Wa, supporting projects across the Upper West Region.

Key Details to Remember

• Role: Project Accounts and Administrative Officer
• Organization: Pemcoa Foundation
• Location: Wa, Upper West Region
• Contract: 12 month fixed term project contract, renewable subject to funding and performance
• Education Required: HND or bachelor’s degree in Accounting, Finance, Business Administration, Procurement, Management, or related field
• Experience Required: 1–3 years in accounting support, finance support, administration, or NGO operations
• Key Skills: Basic accounting, filing, procurement documentation, retirement of funds, Microsoft Excel, Word, communication, organisation, attention to detail

How to Apply for this Job at Pemcoa Foundation

If you possess the qualifications and drive to excel as a Project Accounts and Administrative Officer, we want to hear from you. Follow these steps to submit your application:

1. Prepare an application letter indicating your interest in and suitability for a junior project support role.
2. Prepare an updated CV and copies of relevant certificates.
3. Include names and contact details of two professional referees.
4. Confirm your willingness to work within the stated junior grade, responsibilities, reporting line, and project based contract terms.
5. Use the email subject: Application: Project Accounts and Administrative Officer
6. Send your application to: recruitment@pemcoafoundation.org

Closing Date: The deadline is June 25, 2026.

NOTE: 

Please be aware that employers typically receive a high volume of applications for each position and will only shortlist the most qualified candidates. Please note that NewsNowGh.com is not involved in the employer’s recruitment decisions and does not guarantee that applicants will be shortlisted or selected for any role.

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